Facilitation Coordinator

(To be read in conjunction with the Background Information and Selection Procedure that gives additional information about working and living at Sunseed)

This role will begin as soon as a suitable candidate is found.

The goal of the Facilitation Coordinator role is to have a general vision and oversight of project development and department activities, to be a main link between staff/departments, and is positioned to improve collective decision making on a short, mid, and long term basis, based on the Project Annual Plan and developments within the community.

Key Responsibilities:

  • Have an overview of the operation of the project and departmental activities to inform staff in order to enhance collective decision making and long term and short term planning.
  • Monitor project well-being, and look to ways to enhance the Sunseed experience, supervising and supporting a smooth running of the project, monitoring social sustainability and leading conflict resolution when necessary.
  • Supply regular reports to the Board of Trustees both in written form and verbally at Trustee meetings.
  • Devise and keep updated a system of financial control, monthly reporting of expenses and income to staff and Trustees.
  • Induction for new staff making sure all staff have all necessary information about how Sunseed works and their role in it.
  • Supervise Bookings, Arrivals, General requests and Volunteer Experience with the Facilitation Assistant.

Other responsibilities:

  • Liaise with the Communication and Education departments to manage the office and ensure the high level of learning for all at Sunseed.
  • Work with the Office team to ensure the production of written reports for the project
  • Manage legal documents including insurances, taxes, deeds, local facilities, contracts and agreements, etc.
  • Predict income and examine expenditure to identify areas where more resource is required.
  • Represent Sunseed in the village and outside of Sunseed.
  • Collating all suggestions from the Sunseed community to inform Strategy.
  • Oversee Health and Safety and risk assessments with other coordinators.

SKILLS, ABILITIES AND KNOWLEDGE:

Essential:

  • Commitment to promoting low-impact living
  • Excellent personal organisational abilities and financial acumen
  • Good communication skills, including ability to work as part of a closely-integrated team; and the confidence, sensitivity, patience and open mindedness to work with all members of the Sunseed community
  • Ability to set targets, identify priorities and monitor progress
  • Be highly flexible – willing to work ‘out of hours’ when needs must
  • Ability to delegate and supervise volunteers
  • Ability to live in a basic communal environment with limited resources and the desire to live and work closely with community members
  • Ability to document and evaluate work
  • Initiative and imagination for a central role in the Sunseed community

Desirable:

  • Previous knowledge of NGO administration
  • An understanding of organisational structures, particularly non-hierarchical organisations and those in the third sector
  • Good spoken Spanish and English, (and/or other European Language) or willingness to learn
  • Age 25+, full driving license, for at least 5 years
  • Experience of Health and Safety issues
  • Sense of humour (probably essential!)

To apply for this role: Please send an email with the subject line ‘Facilitation Coordinator application’ and your CV and letter of motivation stating how you meet the responsibilities of the post, to admin.coordinator@sunseed.org.uk.

Applications will be reviewed as they are submitted and the position will be appointed once a suitable candidate has been found.