Erasmus, Leonardo & Grundtvig Grants

Erasmus and Leonardo da Vinci

Erasmus and Leonardo da Vinci EU education programmes are ideal for Sunseed as they fund a long stay and therefore increase the amount you will be able to learn and do. There are a number of staff with academic degrees and/or professional qualifications in their subjects who can provide support and supervision for the completion of the academic work (Erasmus) or practical projects (Leonardo da Vinci). For general information a good place to start is the EU Learning and Training page. If you are a university student then there is likely to be a person at your University who is charged with supporting EU applicants. For those interested in Leonardo da Vinci (this programme is accessible to everyone who isn´t an undergraduate) then you will need to establish which institutions in your country support EU applicants and this can be done easily on the Internet.

If you would like to make early contact with a coordinator to discuss your project work please visit the contact page.

Due to the international nature of Sunseed the operating language of the project is English. But we currently have two Spanish staff members and those wishing to practice Spanish will find friendly neighbours in the village to chat to and are welcome to help with the weekly shopping trips in Sorbas.


Applying for a Grundtvig Grant

If you work in adult education and live in another European country (not Spain) its possible to come to Sunseed paid by a Grundtvig grant. They will pay reasonable travel expenses plus subsistence costs whilst you are here. The subsistence they give you exceeds what Sunseed require therefore you will have a little spending money (e.g. for day trips, beer etc).

This grant can cover:

a)Visiting an adult education organisation in the broadest sense (formal or non-formal) for the purpose of carrying out a teaching assignment

b)Visiting an adult education organisation in the broadest sense (formal or non-formal) for the purpose of providing advice and guidance on certain aspects of adult education/learning

c)Studying aspects of adult education/learning in the host country

d)Studying and/or providing expertise on system/policy-related aspects of adult education

e)Providing training for adult education staff

f)Undergoing “job-shadowing” (observation) in an adult education organisation in the broadest sense (formal or non-formal) or other non-formal type of training for adult education staff

g)Attending a conference or seminar

Below follows advice from someone who did this recently

1) I recommend you start planning 6 months in advance. The deadline is 10 weeks before you depart, but it takes nearly 2 months for them to decide, so it will be much harder for you to travel in a more ecologically friendly way (ie not plane) because seats get booked up (on trains and buses) and therefore more expensive. I applied 3 months in advance, but then bought tickets without knowing whether I had funding. Hence I recommend applying 2 months before you want to book your tickets (advance train tickets generally go on sale 3 months before the date of travel, but Eurostar is 4 months in advance) . Coming by train from the UK was probably the most expensive route, but Grundtvig were willing to fund it because understood that I was not willing to travel by plane to do a permaculture exchange (for environmental reasons), but only so long as it was not much more expensive than the cheapest route (plane).

2) You will need show in what way you are an adult educator. You need to apply through an organisation, ideally one which has not applied for a Grundtvig grant in the last 2 years. You need to be working for this organisation doing adult education. If you are self-employed then you count as an organisation (I found this much easier).

3) Step by Step Guide:

a.Read through the Grundtvig information and application form.

b.Speak to people in your ´home´ organisation (where you work as an adult educator) to arrange the trip (dates, how the money will be handled etc).

c.Contact Sunseed to find out availability, provisionally book your place and request a letter that confirms the dates and the purpose of the visit to Sunseed.

d.Complete and submit the application form.

e.Await a response and make any amendments necessary as requested by Grundtvig.

4) Notes about the application form:

Firstly I shall warn you that it is not an easy application to complete! It is quite long and takes time to complete, but it is worth it! There are various codes which you have to put in, such as your home region and you home organisation (which I cannot advice you on), however I found the staff at Grundtvig very helpful and it is sometimes easier just to ask. Also, do just be honest with them, I found that when I just explained that I was going to Spain by train and was planning to visit another project whilst there, but I didn’t know what the project was yet, Grundtvig staff were very helpful just telling me where to put this information on the form. It was not a problem, they just needed to know.

Section 6 is about the host organisation, please find below a copy of this section of the form which I submitted.

5) The Budget

This was the hardest part of the application for me. However, you don`t need to get it perfect. However, do be realistic, if you ask for too much money they won`t give any to you, and if you ask for too little, they can only give what you asked for. So it is better to slightly overestimate.

Firstly travel – pick your means of transport and your route. Use the internet to find out how much this will cost (you will probably want to use different dates to get a more accurate figure, e.g. use travel dates for 2 months` time)

NB you will have to provide receipts for travel, as well as proof of travel e.g. boarding cards, stamped tickets etc.

The subsistence costs are easier. Just work out how many days you will be in Sunseed, add 2 (for allowed travel days), then look up the table they provide. There is no point asking for less money than they offer per day because

a)they can`t give you what you don`t ask for

b)you don`t have to provide receipts for subsistence, only proof that you attended.


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